Tough Topics: Challenging Office Conversations
 

Maintaining Culture Post-Crisis Through Communications, Resources and Planning

Protect your firm through a crisis by creating transparent guidance and enforcing resilience.
By Eliska Plunkett and Jessica VanTroost
November 2025
 

Twenty years post-Katrina and five years past the Covid-19 pandemic’s onset, it’s likely that your business has some form of a disaster preparedness plan. However, consider these scenarios:

  • An AI scam results in unauthorized access to confidential company data.  
  • A civic gathering restricts traffic and safe access to your largest office. 
  • An unexpected medical event or immigration-related travel delay puts a key employee out of pocket indefinitely. 
  • A client is “cancelled” in the media, and the firm risks a negative backlash.

Each of these events is likely to leave your employees looking to management for both answers and a game plan. Leadership’s communication post-crisis can make the difference between resilience and disarray. Clear, consistent communication is essential to deploying resources, fostering trust and maintaining focus and productivity.  

In good times and in bad, management sets the tone, and culture flows from the top. When leaders can provide timely updates, tailored plans and transparent guidance, they not only meet employees where they are in the moment but also equip people to continue meeting business objectives effectively during uncertain times.  

Employee Mental Health Considerations Following a Crisis 

As numerous studies have shown in recent years, legal careers come with pressure and demands that can lead to mental health emergencies in lawyers and business professionals alike.  

Whether following a specific employee’s mental health crisis or considering broad workforce mental health needs following an unanticipated event, plans can be put in place to account for employees’ needs. In fact, ALA now offers Mental Health First Aid training and certification to empower leaders to recognize warning signs and intervene when necessary. 

Following any unexpected event, managers can expect employees to be upset or thrown off. Managers should aim to strike a unique balance between soliciting and genuinely listening to employee input, respecting privacy and providing proactive, transparent updates. Anticipating questions and controlling the narrative becomes critical in instances of confusion and uncertainty, and proactive planning can help management move quickly to maintain a tone of authority and responsiveness. Affording your team the courtesy and credence to keep them informed of the current circumstances, and of the plan moving forward, can maintain dialogue and give them agency over their experience to the degree possible. 

When it comes to internal and external crisis communications, in the era of online chat functions and social media, we can make two assumptions. First, the company is not the only source of information. Second, anything leadership says may be shared. Finally, it’s human nature to want to understand the “why” behind any decision, so leaders should provide as much context as is appropriate and sensible. 

Legal administrators approach their work through the lens of what’s best for the business, but that isn’t the case for every employee. Individual workers may just want to take a vacation, remodel the kitchen or put their kids through school. Responding to those expectations and motivations — without judgment — is critical to supporting your greatest asset: your people.

Disaster and Resilience Planning  

The underlying concerns for every business post-disaster remain constant: First and foremost, are our people OK? Do we have reliable communication processes to confirm that they are safe? Basic needs and human emotions must be addressed before we can expect employees to focus on work. Once those criteria are satisfied, managers can shift to establishing the short-term infrastructure required to operate to a minimally acceptable degree.  

Basic needs and human emotions must be addressed before we can expect employees to focus on work. 

Before emergencies arise, businesses can establish processes to minimize interruptions. In addition to resilience planning, businesses may want to: 

  • Monitor events across your footprint with a cross-functional team of administrative and office leaders that meets in advance of any anticipated event.  
  • Cross-train employees across offices and departments in case one team goes out of commission. (Train back-ups to the back-ups for critical functions!) 
  • Diversify your tech stack with duplicated and distributed servers across your footprint to hedge against the effects of a hack, data breach or weather event. 
  • Establish workforce support systems, including: 
    • Real-time, two-way employee communications tools between the business and employees (for example, “respond 1 if you’re ok, respond 2 for someone to contact you”) to assess needs and deploy resources. 
    • Employee assistance programs (EAPs) to offer counseling resources. 
    • Employee emergency funds for employees to donate in support of colleagues — and provide funding to those facing unforeseen hardships. 

These may not be typical “legal administration” tasks, but encouraging your organization to consider these elements sets the company up for success and positions you as a leader. 

Plan Now, Execute Later 

Twenty-first-century businesses must develop business continuity and disaster recovery plans that account for every possible disruption to minimize downtime and remain adaptable. These can be drafted with blanks to fill in based on specific circumstances. Geography, industry, personnel, equipment and infrastructure, communications and branding, company culture — all these areas factor into mapping a particular plan.  

That said, a plan is only as good as its execution, and plans that sit static on a shelf are not terribly helpful. Dwelling on worst-case scenarios is no one’s idea of fun, but working through the plan regularly through tabletop exercises and scenario planning will help your business stay nimble in an undoubtedly stressful time.

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