- What personally identifiable information ALA collects, how it is used and with whom it is shared.
- What choices are available to you regarding collection, use and distribution of the information.
- What types of security procedures are in place to protect the loss, misuse or alteration of information under ALA’s control.
- How you can correct any inaccuracies in the information.
Please read the following document carefully; if you have questions or concerns regarding this statement you should contact: firstname.lastname@example.org.
Information Collection, Use, and Sharing
The ALA is the sole owner of the information collected on alanet.org. To better connect you with the powerful resources available through ALA, we collect a variety of information from website visitors. Personal information such as your name, address, email, phone number, and information about your employer and your position within the organization is requested when applying for membership in ALA. We will also request certain demographic information, such as your birth date. When making a purchase or registering for an event, credit card information will be requested. Given the nature and variety of services offered through ALA, the personal information we collect will grow over time.
- Forum Community
During your use of this website, you may wish to participate in our Forum Community by asking questions or responding to other users' questions. Any information you provide within this area may be viewed by other members of the ALA community. It is encouraged that you never provide any sensitive or private information in this area. When these items are displayed for others to see, the ALA website will display your name, your message, your signature file, your organization's name and their logo.
- User and Group Information
Other members of the ALA may view information you provide about yourself and your organization. This information includes such items as email address and other information you provide. At any time, you may opt out of allowing other users to view this information.
- Resource Library
During your use of this website, you may wish to participate in our Resource Library by downloading or providing files for other users. Any information you provide within this area may be viewed by other members of the ALA. It is encouraged that you never provide any sensitive or private information in this area.
We store information that we collect through cookies and log files to create a profile of our users. A profile is stored information that we keep on individual users that details their viewing preferences. Consequently, collected information is tied to the users personally identifiable information to provide offers and improve the content of the site for the user. This profile is used to tailor a user's visit to our website.
- Log Files
Like most standard website servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information, and are not given to third parties. Aggregate information may be used by the ALA in order to provide Business Partners with more detailed information on our clients’ usage, and for the ALA to enhance our services.
The ALA may disclose personal data that we collect with third parties providing various services to our organization. These service providers may include providers of payment processing and accounting; learning management systems; research/analytics providers; and sales management professionals.
How You Can Access and Change Information
You have the right to access your personal data to correct, amend, or delete inaccurate data. If a user's personally identifiable information changes (such as zip code, phone, email or postal address), or if a member no longer desires our service, we provide a way to correct, update or delete/deactivate users' personally identifiable information. You can access your profile via the MY ACCOUNT tab on the website or by emailing Member Support at email@example.com.
If you provide sensitive information (such as a credit card number) that information is encrypted and is protected with standard security technology for establishing an encrypted link between a web server and a browser - SSL. While on a secure page, the lock icon on the bottom of Web browsers becomes locked, as opposed to un-locked, or open, when users are just browsing. (Note, credit card information is used during the transaction and is not stored within ALA systems.)
While we use SSL encryption to protect sensitive information online and we take reasonable precautions to protect user-information off-line. Member information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (i.e., our billing clerk or a customer service representative) are granted access to personally identifiable information. Employees are kept up-to-date on our security and privacy practices and the servers that store personally identifiable information are housed in a secure environment.
Please note that the security of your ALA login credentials is your responsibility. Do not share your ALA login credentials with colleagues or friends that are restricted to ALA members only. We encourage you to log out of your browser at the end of each computer session to ensure that others cannot access your personal information.
If users have any questions about the security of the ALA website, contact us at: firstname.lastname@example.org.
Although we take every precaution to protect user information, we may disclose personal data when required by law, i.e., to comply with a search warrant, subpoena, etc. Additionally, we utilize outside shipping companies to ship product orders and may share personal data and other information as part of the transaction process.
The ALA website contains links to other sites/platforms controlled by third-parties, including social media sites. The information you share with them is governed by specific policies and terms of each specific site. ALA is not responsible for the privacy practices of such other sites. We encourage you to be aware of the privacy policies of each site.
EU Data Subjects
Individuals located in the European Union (EU) – Your Rights
- Right to be Informed
Personal data such as your name, address, email, phone number, and information about your employer and your position within the organization is requested when applying for membership in ALA. We will also request certain demographic information, such as your birth date. When making a purchase or registering for an event, credit card information will be requested. Given the nature and variety of services offered through ALA, the personal information we collect will grow over time. This information is retained according to a record retention policy.
- Right of Access
Upon request, we will confirm whether we are processing your personal data and provide you with a copy of your personal data.
- Right to Rectification
You are entitled to have any inaccurate or incomplete personal data rectified. Incorrect or incomplete information will be corrected/completed within 30 days of request. If requested, we will provide you with information on where your personal data was shared so that you may contact them directly.
- Right to Erasure
You may request deletion or removal of your person data under certain circumstances. The “right to be forgotten” will apply if the information is no longer necessary for its original intended purpose, if that information is being used for direct marketing purposes, it was process unlawfully, or due to a legal obligation. If your personal data was shared with others, we will inform them of your erasure request.
- Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data, in instances such as contesting the accuracy of the personal data, the data has been unlawfully processed, or you object to the processing of your personal data. If we have shared your personal data with others we will inform them of the restriction where possible and lawful to do so.
- Right to Data Portability
You have the right to obtain personal data from ALA in a structured, commonly-used format that is machine-readable.
- Right to Object
You may request, at any time, that we discontinue processing your personal data based on legitimate interests, direct marketing or processing for purposes of scientific/historical research and statistics.
- Rights in Relation to Automated Decision-making and Profiling
You have the right to be free from decisions based solely on automated processing of your personal information, including profiling, unless processing is necessary due to a contract between us or if you have provided explicit consent to such processing.
You may exercise your rights by contact us as indicated below.
Your California Privacy Rights
Under California’s “Shine the Light” law, California residents have the right, once per calendar year, to request disclosure of what kind of personal information has been collected and shared with other third parties for the third party’s direct marketing use. You may contact us using the information below to request this information.
Notification of Changes
Address: 8700 W. Bryn Mawr, Suite 110S, Chicago, IL 60631
The Association of Legal Administrators is a 501 (c)(6) not-for-profit association based in the United States and complies with U.S. law regarding the privacy of personal information.
All material, files, logos and trademarks within this site are properties of their respective organizations.