#ALACONF Attendee Reference Guide
Download the ALA Events Portal App
- Customize your schedule.
- Meet our speakers, sponsors and exhibitors.
- Help navigate your way around the conference area.
- Access conference materials.
- Receive notifications.
- Chat with fellow attendees.
- Enter the VIP Scavenger Hunt for your chance to win.
- Store your session notes.
The ALAConf24 app will also be used by ALA to communicate any relevant information to all attendees in the event of an emergency or other unforeseen circumstances.
How to:
For more information and download instructions, click here.
Speaker Handouts Available Online and in App
Coming soon, stay tuned.
Let's Talk About Altitude
Nestled in the heart of the Rocky Mountains, Colorado boasts some of the highest elevations in the United States, including Denver’s famous mile-high status. As such, the oxygen level in Aurora is about 15% lower than it is at sea level.
With that in mind, it’s important to give your body time to adjust to the lower oxygen levels. This is known as acclimatization.
Here are some tips to help you acclimate smoothly:
- Hydrate, Hydrate, Hydrate: Increase your water intake before and during your trip. Hydration is key to helping mitigate altitude sickness symptoms.
- Take it Easy: Don't overexert yourself in the first 24 to 48 hours. Give your body a chance to adapt to the elevation.
- Eat Light: Enjoy meals that are high in carbohydrates and low in salt to maintain your energy levels.
- Limit Alcohol and Caffeine: Both can dehydrate you and exacerbate altitude sickness.
- Monitor Your Health: Pay attention to your body. If you feel unusually short of breath, dizzy or have other concerns, seek medical advice.
Remember: Give yourself the time to adapt and soon you’ll be breathing easy and ready to take on all the experiences this high-elevation haven has to offer. We look forward to welcoming you to an elevated conference experience in every sense of the word.
Session Evaluations
We want to hear from you! Using the conference app, please share your feedback on each session you attend.
Access event surveys within each session via the app, using the “Survey” icon. Your survey submissions help us to make future ALA conferences better and better.
Keep an eye on your inbox for another chance to have your voice heard! All attendees will also receive a post-event survey via email to gather overall feedback on this year's event and ideas for future event planning.
Hospitality Hub
If you have your CLM, are an ALA volunteer or are an international attendee, you’re welcome to use the Hospitality Hub with drinks and snacks available. Use it to catch up on emails, to take a break from the hustle and bustle or as a meeting point (Valley 3, Level 2).
Drop in during the following hours:
| Monday, May 20: |
10 a.m.–5 p.m. |
| Tuesday, May 21: |
10 a.m.–5 p.m. |
| Wednesday, May 22: |
10 a.m.–3:30 p.m. |
Conference Accessibility Resources
ALA strives to foster accessible spaces during the 2024 Annual Conference & Expo.
The following is an outline of considerations that are part of our conference planning process. If you have additional needs not covered below, please reach out to us at [email protected] and we will work to accommodate you.
AUDITORY
All conference sessions will have live captioning. A link to access the closed captioning is listed below each session description within the app. Additional listening devices are available, if requested in advance. Please see a member of the conference staff at the registration desk.
Speakers will use microphones for all sessions.
MOBILITY
The Gaylord Rockies follows all ADA laws for accessibility. All meeting and event spaces are accessible to wheelchair and scooter users. Servers will be available to assist at buffet meals. There will be seats reserved at tables to accommodate wheelchairs. Elevators are clearly marked throughout the venue.
VISUAL
The conference schedule and information are available on the conference app or website, which is accessible on mobile devices and desktop/laptop computers.
Reserved seats will be at the front of the room for people who need unobstructed views of the speakers or slides.
DIETARY RESTRICTIONS
We ask that you provide us with all dietary restrictions during the registration process. If you were not able to do so, please visit the registration desk as soon as possible. All food buffets will have visible signage to highlight possible common food allergens.
ADDITIONAL SPACES
Attendees will have access to a nursing lounge/lactation room.
There will be access to a Quiet Room for the duration of the event.
Please inquire about these spaces at the Registration Desk.
HOTEL ACCESSIBILITY INFORMATION
For more information about the physical features of the accessible rooms, common areas or special services relating to a specific disability please call +1-720-452-6900.
ELEVATORS
There are two sets of elevators in the meeting space. The first set can be accessed on Level 2 after you cross the walkway from the hotel and before you reach Aurora Ballroom and Exhibit Hall. These elevators take you to the Homestead foyer on Level 3. The second set of elevators can be found on Level 2 across from the Summit rooms. These elevators will take you up to Level 3 near Colorado Ballroom and the breakout rooms.
WHEELCHAIR RENTAL
Please visit www.cloudsofgoods.com for a list of wheelchair and scooter rentals that will deliver to the Gaylord Rockies Resort.
Reserved CLM Seating
Reserved seating is available for attendees with their CLM toward the front of the general session room during Monday’s welcome, opening remarks and keynote presentation.
Exhibit Hall Hours
| Monday, May 20: |
10 a.m.–5 p.m. |
| Tuesday, May 21: |
10:30 a.m.–6:30 p.m. |
| Wednesday, May 22: |
8 a.m.–1:30 p.m. |
On-Site Registration Hours
| Saturday, May 18: |
Noon–5 p.m. |
| Sunday, May 19: |
7:30 a.m.–9 p.m. |
| Monday, May 20: |
7:30 a.m.–5 p.m. |
| Tuesday, May 21: |
8 a.m.–6:30 p.m. |
| Wednesday, May 22: |
8 a.m.–4 p.m. |