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COVID-19 Measures: Safety and Precautions


Planning Ahead for a Live Event

As we plan for an in-person Annual Conference & Expo this fall, the health, safety and well-being of our attendees remains our top priority. As new information is made available, we will enhance our preparation to comply with social distancing recommendations and to ensure a safe environment for all attendees. When you arrive at the event, you will see that a lot has changed.

The Austin Convention Center has achieved Global Biorisk Advisory Council® (GBAC) STAR™ accreditation, the gold standard for prepared facilities. Under the guidance of GBAC, a Division of ISSA, the worldwide cleaning industry association, the Austin Convention Center Department has implemented the most stringent protocols for cleaning, disinfection and infectious disease prevention for the facility. More information on their COVID-19 response is available here.

Steps taken to protect you include:

Temperature Checks

All parties entering the conference venue, the Austin Convention Center, will be subject to a temperature check (following the guidance of Austin Public Health). Four ThermalPass Pro scanners are being used by convention center staff at entrances as a non-contact fever detection system to ensure the safety of all their guests.

What you need to know:

  • Allow for additional arrival time. Although the scanners are capable of scanning up to 60 people per minute, please plan to arrive at the venue in advance of your session start time each day.
  • How the scanners function: The scanners take more than just external temperature in less than a second, they take internal temperature at several different points of the body so they are able to catch a real fever versus just a “hot skin” from this Texas heat. The scanner has a red and a green light to indicate results.
  • If your scan result is red, you will be asked to step to the side and to wait a couple of minutes before retesting in case the scanner was incorrect. If you are still scanning hot on a second attempt, you will be denied entrance and asked to leave. The ALA Annual Conference & Expo team will be alerted.

Attendance Screening:

By attending the Annual Conference & Expo, you voluntarily assume all risks related to exposure to COVID-19. To learn more or read our terms of service, click here.

You also assure us that at the time that you first attend the conference and for the 14 days prior:

  1. You are not experiencing COVID-19 symptoms.
  2. You have not traveled in an area under a travel health advisory.
  3. You have not provided care or had close contact with any person with or reasonably suspected of having COVID-19, or with any person who traveled to an area under a travel health advisory.
  4. You have not been advised by any health authority, government agency or regulation to self-isolate due to possible exposure to COVID-19.

Link to COVID-19 symptoms
https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

We are closely monitoring industry best practices and will be evaluating further additional measures pertaining to vaccinations and on-site screening based on the advice of health authorities.

Facial Coverings

In accordance with current guidelines for large gatherings, PPE or face coverings will be required by all individuals at all times while at the conference and inside Austin Convention Center buildings. As rules change and evolve, we will update this information and communicate to attendees.

Enhanced Communication

  • We will be issuing advance communications to all attendees on what to expect and how to prepare for the conference, from registration to materials to room layout to food and beverage options and more.
  • Education and training for Annual Conference staff to ensure we provide a safe and secure conference experience.
  • Distribution of local health-resource information in advance of the event.
  • Ongoing communication and advance planning with the venue regarding enhanced cleaning and sanitizing measures, response strategies and other onsite protocols.

Reduced Touchpoints

  • Reduction of the physical distribution of onsite materials.
  • Food and beverage options that ensure minimal handling and exposure.

Increased Cleaning and Sanitation

  • Placement of hygiene stations throughout the conference including the registration area, meeting spaces and high-frequency areas.
  • Availability of personal hygiene and safety products including facial coverings.

Safety and Physical Distancing

  • Physical distancing protocols such as limiting attendance as needed, directional signage and markers throughout the conference.
  • A conference room layout with planned seating for appropriate physical distancing.
  • We continue to work closely with our venue partners to ensure the safety of our attendees.

This page will be updated regularly; please check back frequently.

 

GENERAL INQUIRIES:

Customer Service
ALA Annual Conference & Expo
1-888-593-7243
Contact Us

GENERAL INQUIRIES:

Customer Service
ALA Annual Conference & Expo
1-888-593-7243
Contact Us

AGENDA & SPEAKING INQUIRIES:

Kristy Perkins
Head of Programming
+44 1273 983123 
Contact Us

AGENDA & SPEAKING INQUIRIES:

Kristy Perkins
Head of Programming
+44 1273 983123
Contact Us

SPONSORSHIP INQUIRIES:

Ken Glass
Sponsorship & Exhibits Manager
416-998-8883 Contact Us

SPONSORSHIP INQUIRIES:

Ken Glass
Sponsorship & Exhibits Manager
416-998-8883
Contact Us

MEDIA PARTNERSHIP INQUIRIES:

Jessika Hunt
Marketing Lead
1-877-927-0718 ext. 7324
Contact Us

MEDIA PARTNERSHIP INQUIRIES:

Jessika Hunt
Marketing Lead
1-877-927-0718 ext. 7324
Contact Us

Copyright © 2020 by the Association of Legal Administrators.
All rights reserved.
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Copyright © 2020 by the Association of Legal Administrators.
All rights reserved.
Privacy Policy | Terms of Use

8600 W. Bryn Mawr Ave., Suite 400N, Chicago, IL 60631
TEL: 847-267-1252

8600 W. Bryn Mawr Ave., Suite 400N, Chicago, IL 60631
TEL: 847-267-1252